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Program Overview: Business, Careers & Job Skills 
 
Contacts:
 

• Danielle Dove: BCJS Program Manager
• Adrian Cheng: BCJS Assistant Coordinator

Overview:

The Business, Careers & Job Skills Department annually enrols over 2000 students in over 50 individual courses and 10 + Certificates & Diploma Programs at varying SD43 school sites. We offer Private One-On-One training to any student who needs support as well as Custom Corporate Training delivered both in-house and on-site to local businesses.

All BCJS students are required to have a minimum Grade 10 English or level 7 Foundations English equivalent in order to attend any of our courses. All Certificate and Diploma Programs additionally require basic computer knowledge (understanding of basic Microsoft Word, internet access experience and ability to send emails).

BCJS programs and training are fee based. Students are expected to arrange and pay for their tuition and any additional service fees themselves. However, approximately one third of our student population receives ministry funding support of some kind. This is directly arranged between students and third party service providers such as Work BC. BCJS offers payment plans as a support to students and if eligible, students may arrange this directly through the BCJS department staff.

BCJS Certificate & Diploma Programs are offered during the Fall, Winter and Spring term and generally training runs 8-15 weeks in length. The majority of programs include and require a work practicum after program completion. Students may take the majority of our programs full time or part time. Part time student have up to 2 years to complete training. Most courses and diploma programs are taught face-to- face.  They pay a Part-time Diploma declaration fee and pay for classes as they sign up for them. Most courses and diploma programs are taught face-to- face.. 

Full time and daytime Certificates and Programs generally run M-F 8:30 am-4:00 pm. We also offer evening Programs which generally run 5:45 pm- 9:45 pm. However, individual courses run at various times throughout the day and evening and are subject to change. The public is permitted to join individual classes within a diploma program whether they are wanting to take the full program or not. A student may simply be needing to upgrade their job skills in a particular software for example.
Certificates which students receive through completing BCJS courses may be applied like credits toward any future diploma with BCJS.

BCJS also offers individual courses from A-Z. From self-improvement courses such as Mindfulness or Adobe Photoshop, to courses intended for job skills upgrading such as conflict resolution or Microsoft Excel.

Instructors:

Instructors are contracted as needed throughout the school year. Certificate and diploma programs repeat and run 2-3 times per calendar year. New instructor recruitment is done by the Program Manager and is overseen by the District Principal. All instructors must submit an application to the Program Manager.
 
Successful applicants are required to provide an updated criminal records check before they may begin teaching. Successful applicants will be permitted access to their schedules and student rosters through Lumens once contracts are signed.

Instructors are expected to deliver the curriculum agreed upon by the Program Manager. Instructors may be asked to create new curriculum or in some instances, the instructor is expected to provide and teach their own curriculum. Course outlines are required 2 weeks prior to the start date of the course or program and all class material must be reviewed and agreed upon by the Program Manager before instruction can commence. Once approved by the Program Manager, instructors must submit course outlines as well as any class material for printing to the BCJS department clerical no later than 1 week prior to the start date of class. Instructors are expected to teach and supervise students for the entire duration of their assigned daily hours. Instructors are expected to report on and enter attendance and grades into Lumens. Additional instructor information as well as additional BCJS school policies can be found in the BCJS Instructor Handbook PDF in the attached resources.


BCJS Assistant Program Coordinator:

The BCJS Assistant Program Coordinator works under the direction of the Program Manager in support of BCJS programming, student practicum placements, department special events, advertising, social media, Integrate Tri-Cities, and any other related tasks as assigned.

Clerical:
All Continuing Education clerical staff are able to register students into BCJS classes and diploma programs.  Please ensure students are made aware of the Transfer and Cancellation policies listed on www.ce43.com. BCJS clerical staff are expected to work under the direction of the BCJS Program Manager to support student registration including payment plans, course transfers and 3rd party sponsorship arrangements. BCJS clerical upkeep and maintain data entry for all courses, programs and training being offered and scheduled in Lumens. BCJS clerical support instructors by arranging for and/or printing all course manuals and course materials prior to class start date and are responsible for any other assigned tasks by the Program Coordinator.

Resources:
BCJS Instructor Handbook: N:\CE YEARLY\BCJS\Instructors\Teacher Info\Handbook & Policies\Handbook & Policies General
 
Transfer and Cancellation Policies:  https://ce43.augusoft.net/index.cfmmethod=templates.CustomTemplatePreview&ContentID=179 

FAQ:
 
Why is there a difference between the magazine price and the price shown on the website?
The magazine shows the class tuition fee, the website combines the tuition fee and any book fees.
 
Are BCJS classes tax deductible?
Coquitlam Continuing Education is certified as an Education Institution with Employment and Social Development Canada (ESDC).  We have T2202 forms for those courses as authorized by the Canada Revenue Agency (CRA).  We cannot provide tax advice so please advise students to consult with the CRA or a tax professional on how to use the T2202 form and information appropriately.

T2202 FAQ:
 
Q1. What is the T2202?
 
A1. T2202’s are tuition tax receipts issued to students who paid for BCJS Occupational courses.  They cover tuition* and applicable mandatory fees related to the calendar year (January-December). They show the amount of tuition and applicable fees that can be deducted for income tax purposes.
 
*greater than $100.00 in a calendar year.
 
Q2. I have received an email from Coquitlam Continuing Education asking for my SIN. Is this a legitimate request?
 
A2. Yes. Coquitlam Continuing Education has reached out via email to all 2019 T2202 eligible students to provide their SIN. This is in compliance to the Canada Revenue Agency’s mandate stipulated in Subsection 237(1) of the Income Tax Act requires that you provide your SIN, upon request, to the preparer of the tax information slip.
 
Q3. I understand you need my Social Insurance Number (SIN). Why do you need it and how will I provide it?
 
A3. Effective the 2019 tax year, Canada Revenue Agency (CRA) will require all designated educational institutions in Canada to file T2202 Tuition and Enrolment Certificates forms with the CRA and to make them available to students by February 28, 2020.
 
To prepare your T2202 form for the 2019 tax year, Coquitlam Continuing Education requires your Social Insurance Number (SIN). Subsection 237(1) of the Income Tax Act requires that you provide your SIN, upon request, to the preparer of the tax information slip. More information on this requirement can be found on the CRA website here.
 
The SIN will be stored securely and used only for federally approved purposes.
 
Q4. Are there changes in the education and tuition tax deductions for 2019?
 
A4. Yes – there are changes in federal and provincial tax regulations for education and tuition amounts. Students with questions need to refer to CRA documentation or their tax accountant.
 
Q5. Where can I get my T2202 form?
 
A5. The T2202 form will be available through ce43.com by the end of February.
 
Q6. Why is the amount on my T2202 different from the amount I paid?
 
A6. The total amount of tuition fees paid may not necessarily correspond to your T2202 because not all tuition and applicable fees are eligible for a tax credit. As well, the T2202 is based on the calendar year (January – December) not the academic year (September – August) that the courses were taken.
 
Q7. My employer pays my tuition. Do I get a T2202 form?
 
A7. If your employer paid your tuition and fees directly to Coquitlam Continuing Education, you will not receive a T2202 form.
 
Q8. I received a T2202 form, but didn’t think I was eligible.  Does this mean I can claim it?
 
A8. Whether or not you can claim the amounts on a T2202 certificate is dependent on the facts of the student’s particular case and not within the scope of Coquitlam Continuing Education to assess.  Visit the CRA website here for more information about if you are a qualifying student or speak to your tax advisor.

Q9. I don't have a SIN, what do I do?
 
A9. If you do not have a SIN, you can enter 000 000 000.
 

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Human Resources
Quick Links:
SD43 Human Resources site
Who to Call in HR: 
CCE Staff Portal: https://my432016.sd43.bc.ca/schools/CE/Pages/CE-Staff-Portal-Homepage.aspx
 

1. Continuing Education teachers:

 
Contract Teachers:
CCE teachers should familiarize themselves with language in the CTA Collective Agreement regarding working conditions, supervision, staffing, and hours of work.
 

1. CCE Teacher Absences:

Instructions on how to log an absence are on our CCE Staff Portal under announcements at https://my432016.sd43.bc.ca/schools/CE/Announcements/AllItems.aspx
 
All absences other than Illness/Medical Disability require an LOA form to be completed by the teacher and scanned/submitted to the administration for their signature.  Please do this at the same time you request a TTOC.  The LOA form is available on our CCE Staff Portal under documents at https://my432016.sd43.bc.ca/schools/CE/Documents/Forms/AllItems.aspx
 
CCE Teachers should refer to the CTA Collective Agreement for information about types of paid, partially paid, and unpaid leaves.
 

1. Staffing Assignments CCE teachers under contract are assigned hours for each school year, which dates July 1^st to June 30^th.   A full time teacher is assigned 1000 hours (1.0 FTE)
   The staffing process includes:

• Postings for continuing contract hours are put out throughout the year as new work becomes available
• Postings for temporary contract hours are put out throughout the year as work becomes available due to “until further notice” teacher absences
• All postings are open for one week.  Interviewing and selection follow shortly after a posting closes
• Spring staffing planning:
  • Teachers are invited to submit their qualifications, suggestions, and preferred assignments for the upcoming school year.
  • Administration reply to each individual teacher with a draft assignment and invitation to consult further if desired.  Admin must consider factors such as:
    • Total number of contract hours to be assigned
    • Program needs, including number of course sections to staff, course sections to be added/deleted
    • Teacher qualifications and, where possible, teacher preferences
  • The process for layoffs, if required, is outlined in the CTA Collective Agreement.  
     
     

1. TTOC’s

Expectations:
Qualified applicants are screened for CCE TTOC positions through a process of reference checks and interviews.  Once recommended for hire, applicants are sent from HR several forms and orientation documents to complete, including a Criminal Record Check.  TTOCs’ rate of pay is determined by transfer of experience credit and education. TTOC’s pay rate is capped at category 5 step 8.
TTOCs must be eligible to teach adults in LINC, Literacy Foundations, and/or High School Credit.  TTOCs submit their schedules of availability (days/times) to Continuing Education administration.  TTOC assignments are filled via the dispatch procedures from clerical staff at Montgomery Centre.  TTOC pay is included in the district’s bi-weekly payroll timeline. 
TTOCs are expected to:
1.            Understand that our students are adults, please place a premium on “customer service”.  We treat our students with respect and empathy.
2.            Arrival early and definitely on time, check in at office upon arrival
3.            Follow lesson notes from the teacher, at end of the class write notes to the teacher (email directly or give to supervisor/clerical to pass along).  Please refer to the attached overview of our three CCE program areas (Foundations, LINC, High School Credit).
4.            Take attendance manually using a class roster that will either be emailed to you or you can obtain from a clerical staff member on site.  Submit your attendance to the clerical on site or by scanning it to acarmichael@sd43.bc.ca and kmathiasen@sd43.bc.ca for entry. 
5.            Improvise and use your best judgement as to planning your lesson.  You will find the other teachers on site extremely helpful, connect with them as needed. In the rare instance the teacher has not been able to pass along lesson notes/plans, you will find the students willing to share with you what they did last class.  Please
6.            Leave notes for the teacher about how the class went, any concerns, what was covered etc.  Email these directly to the teacher or feel free to send them to me to forward to the teacher.
Resources:
CE TTOCs have staff-only "Instructor" access to the CCE Staff Portal.  https://my432016.sd43.bc.ca/schools/CE/Pages/CE-Staff-Portal-Homepage.aspx
This includes under Documents the Foundations, LINC, and HSC Sharing Centres that include instruction, assessment, reporting, and attendance resources.
 

1. CLC, Inquiry Hub, and COL teachers
   • Are considered K-12 teachers and therefore:
     1. Log absences through CADS.  For information about types of paid, partially paid, and unpaid leaves refer to the language in the CTA Collective Agreement
     2. Are subject to the staffing and supervision procedures set out in the CTA Collective Agreement and SD43 Human Resources 

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Tech Support
Quick pointers: 

• if anything on your laptop or computer is not working, the best first step is always to do a complete Restart of your computer.  Press Ctrl-Alt-Delete to get your log out screen.  Click on the power button on the bottom right of your screen, select Restart.  Restarting will reestablish your connection to the Internet and the server (staff shared and printer access).
•  If you have a program (e.g., Word, Outlook) that is frozen, press Ctrl-Alt-Delete, then Task Manager, then select the troublesome program and click “End Task”.  Any work that was frozen will be automatically saved and recoverable. 

How to get help:
Step 1:  Ask a colleague.  If your challenge is related to how to use hardware/software/applications, please connect with a colleague first. 
Here are some quick helps:
If you have internet connectivity, go to https://my43.sd43.bc.ca/Departments/InformationServices/default.aspx and see the menu of helps e.g., Printing, Wireless Users, etc
Step 2:  If your challenge is related to the function of hardware, repairs, etc, please connect with your site admin and submit a request to servicedesk@sd43.bc.ca and cc our IT Tech Tom Gukov TGukov@sd43.bc.ca

• State in detail what your problem is (i.e., don’t just say “my computer doesn’t work” but rather “my computer won’t connect to the Internet.  I have done a complete Restart”
• Include screenshots if possible
• State the name of your laptop/desktop computer (look for a white label on your machine e.g., 097-LAPTOP-XXX)

Step 3:  if your device is not at all usable please see your site administrator for a loaner/replacement
 
How to get equipment:
See your site administrator about any hardware needs you have.
 
 

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